# PDF & Slide Report Formats > Create reusable team PDF and PowerPoint formats for consistent report exports. > Create reusable team PDF and PowerPoint formats so exports follow a consistent structure. Report formats are managed from the Settings hub. They are visible to the whole team, and creators or team administrators can edit them. Use: - **Sidebar -> Settings -> Report Settings -> PDF Formats** - **Sidebar -> Settings -> Report Settings -> Slide Formats** --- ## 1. Report Formats Vs Report Branding Kommon Poll separates report structure from report branding. | Area | What it controls | Where to manage it | | --- | --- | --- | | Search or project report branding | Logo and accent color for one saved search or project | Search Settings -> Report branding | | PDF Formats | PDF sections and section order | Settings -> Report Settings -> PDF Formats | | Slide Formats | PowerPoint slides, slide order, required slides, and mention-slide counts | Settings -> Report Settings -> Slide Formats | This means a team can reuse the same format across many searches while each search keeps its own logo and accent color. --- ## 2. Format Scope And Permissions Report formats are team-level reusable assets. They control: - Which PDF sections appear. - Which slide sections appear. - The order of sections or slides. - Whether optional content is included. - Mention-card slide counts where supported. Because formats are shared with the team, use names that make the audience and purpose clear. Good names: - `Monthly Executive PDF` - `Campaign Launch Slides` - `Competitor Benchmark Deck` - `PR Crisis Update PDF` Avoid vague names such as `New Format`, `Test`, or `Final`. --- ## 3. Create A PDF Format Open: **Sidebar -> Settings -> Report Settings -> PDF Formats** Steps: 1. Click the control to create a new PDF format. 2. Enter a format name. 3. Select the sections that should appear. 4. Reorder sections into the sequence the audience expects. 5. Use **Add all sections** if the report should be comprehensive. 6. Use **Remove all optional sections** if you want to rebuild from a minimal structure. 7. Use **Restore default order** if the section order becomes confusing. 8. Save the PDF format. 9. Export a test PDF from a saved search to confirm the structure. Current PDF section options include: - Numerical Summary - Mention Count Chart - Reach Chart - Influence Chart - Overall Polarity Chart - Overall Subjectivity Chart - Sentiment History Chart - Source Distribution - Key Authors --- ## 4. Recommended PDF Structures For an executive summary: 1. Numerical Summary. 2. Mention Count Chart. 3. Reach Chart. 4. Overall Polarity Chart. 5. Sentiment History Chart. 6. Source Distribution. 7. Key Authors. For a PR or crisis update: 1. Numerical Summary. 2. Mention Count Chart. 3. Reach Chart. 4. Overall Polarity Chart. 5. Sentiment History Chart. 6. Source Distribution. 7. Key Authors. For a source performance report: 1. Numerical Summary. 2. Source Distribution. 3. Mention Count Chart. 4. Reach Chart. 5. Influence Chart. 6. Key Authors. The available PDF sections are intentionally structured around summary metrics and core charts. Use Slides when you need richer narrative sections or more mention examples. --- ## 5. Create A Slide Format Open: **Sidebar -> Settings -> Report Settings -> Slide Formats** Steps: 1. Click the control to create a new Slide Format. 2. Enter a format name. 3. Review required slides. Required slides must stay in the deck. 4. Choose optional slide categories. 5. Select the slides needed for the audience. 6. Reorder slides so the story flows naturally. 7. Configure mention-slide counts where the UI provides count controls. 8. Save the Slide Format. 9. Export a test deck from a saved search. Required slides include: - Cover - Definitions - End Slide --- ## 6. Slide Categories Common slide categories include: | Category | Examples | | --- | --- | | Overview | Cover, Overview, Definitions, End Slide | | Mention Analysis | Mention Count, Mention Count History, Reach, Reach History, Influence, Influence History, Positive Mentions, Negative Mentions, Top Engagement Mentions, Official Mentions, Handpicked Mentions | | Sentiment Analysis | Sentiment Summary, Sentiment History, Sentiment Count, Sentiment Distribution, Sentiment Trends by Source | | Source Analysis | Platform Distribution, Mentions by Source Over Time | | Content Analysis | Emoji Analysis, Word Cloud Analysis | | Demographics | Business vs Individuals, Country of Mention, Nationalities, Languages, Population Pyramid, Job Rank, Income Distribution | | Competitor Analysis | Competitor Analysis, Competitor Positive Mentions, Competitor Negative Mentions, Competitor Top Engagement Mentions | The exact list can vary as the product evolves, but the current manager is built around categorized slide selection and reusable team formats. --- ## 7. Mention-Slide Counts Some slides can include mention cards, such as: - Positive Mentions. - Negative Mentions. - Top Engagement Mentions. - Official Mentions. - Handpicked Mentions. - Competitor positive or negative mention slides. - Competitor top engagement mention slides. Use mention counts to control how many examples appear in the deck. Recommended counts: - 2 to 3 examples for executive decks. - 3 to 5 examples for campaign readouts. - More examples only for analyst or evidence decks. Too many mention examples can make a slide deck hard to read. --- ## 8. Export Using A Saved Format PDF and Slides exports require a saved format before generation. Steps: 1. Open the saved search or project. 2. Apply the date range and filters. 3. Add selected mentions to the report if needed. 4. Open **Download**. 5. Choose **PDF Report** or **Slides**. 6. Choose the saved PDF or PowerPoint format. 7. Enter or confirm the report title. 8. Generate the export. If the format list is empty, create a format in Settings first. --- ## 9. Maintenance Routine Review formats periodically: 1. Remove test formats. 2. Rename unclear formats. 3. Update formats when dashboard tabs or chart sections change. 4. Keep one executive format, one campaign format, and one detailed analyst format where possible. 5. Confirm team admins know who owns each format. Reusable formats save time only when the team keeps them clean and named clearly.